Hiring: Administrative Assistant / Office Manager (Remote)
About the Company
Staffbridge Recruitment Agency is seeking a highly organized and proactive Administrative Assistant / Office Manager to support daily operations and client-facing activities. The ideal candidate will play a critical role in ensuring smooth office management, effective communication, and reliable administrative support in a fast-paced professional environment.
Job Description
1• Professional, resourceful, and able to figure things out independently. 2• Highly proactive with the ability to take initiative without being asked. 3• Strong sense of ownership with consistent follow-through. 4• Able to prioritize effectively under pressure. 5• Clear, concise communicator with good judgment on escalation. 6• Discreet and trustworthy with confidential information. 7• Detail-oriented, accuracy-focused, and highly organized. 8• Client-friendly, responsive, and collaborative. 9• Adaptable in a fast-changing environment and a reliable team player.
Requirements
1. Calendar and inbox management, including scheduling, follow-ups, and time zone coordination. 2. Professional communication with clients and partners via email and phone. 3. Meeting support including agenda preparation, note-taking, and action item tracking. 4. Office operations support (vendors, supplies, equipment, and basic facilities coordination). 5. Administrative support for client work, including NDAs, SOWs, document organization, and e-signatures. 6. Deadline tracking, reminders, and simple task/project tracking. 7. Travel and expense coordination, including bookings, receipts, and reimbursements. 8. Basic finance support such as invoice follow-ups, timesheets, and coordination with an accountant. 9. Strong working knowledge of Microsoft 365 and Google Workspace. 10. Experience using collaboration tools such as Teams, Zoom, Asana, Trello, or ClickUp. 11. Comfortable creating simple visuals and posters using tools like Canva.